Dignity Health Executive Coordinator in San Francisco, California

Overview

Dignity Health, one of the nation’s largest health care systems, is a 22-state network of more than 9,000 physicians, 63,000 employees, and 400 care centers, including hospitals, urgent and occupational care, imaging and surgery centers, home health, and primary care clinics. Headquartered in San Francisco, Dignity Health is dedicated to providing compassionate, high-quality, and affordable patient-centered care with special attention to the poor and underserved. In FY17, Dignity Health provided $2.6 billion in charitable care and community services. For more information, please visit our website at. You can also follow us on Twitter and Facebook.

Responsibilities

Position Summary:

The part-time Executive Coordinator role supports the Compliance leadership and department in San Francisco, CA. Seeking highly experienced individual who understands the vital nature of this role and seeks to partner with their executives. Individual must have proven work experience with highly sensitive/confidential information and always display professional courtesy and business maturity in all matters.

Core Duties:

  • Performs diversified executive coordinator and administrative duties of a confidential nature which relieve executives of administrative details.

  • Maintains executives’ daily calendars, schedules appointments and conferences, and makes necessary travel arrangements. Assembles necessary background materials for executives’ scheduled meetings. Organizes agenda notices and ensures proper distribution. Will attend meetings to organize and transcribe minutes as needed.

  • Receives visitors and screens questions and requests. Interviews telephone callers and makes proper referrals. Frequently interfaces at the management level both internally and externally on matters relating to executives’ activities and requirements.

  • Independently composes routine correspondence and non-routine complex letters from verbal instruction. Reviews materials prepared by others for supervisors’ signature to assure procedural and typographical accuracy.

  • Assists executives in board meeting preparation, taking and transcription of meeting minutes, logistical planning of all meeting details including: understanding all Board processes and procedures; communicating and coordinating with Board Members, guests, executives, staff, and support staff, prepares complex Board documents and presentations, which requires outstanding levels of proofreading, formatting/word processing; attends Board meetings and ensures the needs of Board members, executives, guests, and staff are met quickly and thoroughly; ensures Board presentations run without error.

  • Helps coordinate video teleconference meetings, schedules and coordinates travel and meetings.

  • Sets up and maintains files of highly confidential data and information of major importance.

  • Receives mail and administers organizational correspondence control. Independently answers correspondence or takes appropriate action when possible

  • Collaborates with other departmental executive coordinators on a regular basis.

  • Handles requests which require detailed knowledge of department policies and procedures. Assists in communicating executives’ requirements and expectations.

  • Distribute, update, and manage electronic documents

  • Clerically and grammatically edit a variety of material when necessary ensuring a strong attention to detail and accuracy.

  • Compiles highly confidential data from various sources to integrate into regular and/or special reports. Independently contacts appropriate sources to obtain necessary information.

  • Assists with any and all special projects accurately adhering to tight deadlines.

  • Processes and reconciles invoices, expense reports and monthly charge card reports.

  • Able to extrapolate information from multiple sources and provide concise updates for executives and department.

Qualifications

Minimum Qualifications:

  • High School graduate with emphasis on clerical business preparation required

  • Five (5) to seven (7) years of executive administrative experience with top management in a healthcare or corporate environment required (or other comparable business experience)

  • Strong computer skills including MS Word, MS Excel and Power Point required

  • Excellent communication skills both written and oral.

Preferred Qualifications:

  • Associate of Arts or Bachelor of Arts degree preferred

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Equal Opportunity

Dignity Health is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status or any other characteristic protected by law. For more information about your EEO rights as an applicant, please

If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this telephone number.

Job ID 2018-54670

Employment Type Full Time

Department Corporate Compliance

Hours / Pay Period 80

Facility Dignity Health

Shift Day

Location San Francisco

State/Province CA

Standard Hours Mon-Fri